End of: Introduction

Program Useful Info

More info available here > Support

Read me: If you face all kinds of errors while using the program, it is possible that it was installed while other programs are still running and a "clash" of resource requirements during installation. It is recommended to "Uninstall" it by using windows uninstall options--Click Start >Settings >Control Panel >Add or Remove Program >select >MailsBroadcast and remove. Then, reinstall the program again, this time, ensure that you shut-down any running program first--do this--Press the Ctrl and Alt key down (keep it down) and press the Delete key--then highlight any running program one at a time, click the End Task button.

Broadcast Manager

Tip: At the Broadcast Group - Point your mouse and click on any Email Lists to see how many email it contains or Right Click to add a list, view or remove it. You may add different list to the same broadcast group for broadcasting different messages.

Important: When a new message is added and unsent, using the right click menu, the Send this message command i cript type="text/javascript"> cript type="text/javascript"> Active or when the Total Sent matches the number of email addresses in that particular list. When the Total Sent does not match the number of email addresses, then the Restart or resend this message becomes Active--so that you can send to the balance unmarked email or to "all" again.

Tip: Message with the same file name (same message) cannot be added within an "Email List" for broadcasting. It can be added (the same message) to a different "Email List" residing within the same broadcast group.

Note: After deleting an original message and then you attempt to "Send this message"--it will prompt: message could not be found, but if you face this problem: Runtime Error 3021 -- it is cause by deleting the message while the "Broadcast Group" is still open, simple close and re-open the program to refresh it.

Tip: Removing lists or messages in any broadcast group does not affect the original residing in their folder/file.

Note: When an original list is deleted--any attempt to send or resend messages with the deleted list displayed in any "Broadcast Group" will display this prompt: This list was broadcasted successfully, please select another list.

Note: When an original message is deleted--any attempt to send or resend the message will display this prompt: Could not find the message, make sure the message exist. And when you attempt to open and view the list, a prompt will display: List no longer found in database.

Important: After editing any message or email list, you may not be able to see the edited version in the broadcast group--close "Broadcast Manager" and re-open it again (to refresh it).

Tip: While broadcasting messages, you may stop it at any time, email addresses already sent will be automatically marked and you have the options to "Re-send to the balance unmarked ones.

Important: There may always be some unsent balance email and it is due to them not being accepted by the mail server because of errors, incorrect or non-existing email addresses--because mail servers may not "cache" all mails sent to them, hence unsent balance... for more info on this subject Click here

Broadcast Delivery Status
If you have entered the wrong information into the outgoing SMTP mail server field--see below "Setting up a Delivery Account"--mails can't be sent or if you have entered the correct info using ISP A account and login using ISP B account.

Note: During broadcasting, all other functions of the program is disabled--except for the "Stop, Start, Exit" button--it is to prevent errors in the broadcast process. It is not advisable to run other program (multi-tasking) to prevent errors.

Change Interval: 1 (not available on some version)  -- It is the same as--Insert a delay of: 1 tenths of a second between each message being sent to the mail server--it is to prevent overloading it, the setting here over-rides the one on "Part 4 of 4 at Broadcast delivery account" settings (see below).

Delivery Status display: Cannot Resolve Host--means that you are OFF-line (not connected to the Internet), wrong password used or authentication is required. Authentication mode is not supported or Authentication failed--means that either your mail server does not requires "Authentication" or wrong info is entry. See Log File Info for more email-log file report or eMail Bolts & Nuts

Note: Some mail server requires authentication and some don't, check it-up with your ISPs or System Admin if you are not sure.

Note: When you click "Stop Sending" it does not stop immediately because the program must give the command to the mail server to "End the session".

Note: If you face disconnection problem or "Server-time-out", it could be due to your ISPs limiting your access to their mail server by time or quantity of mails allowed to be sent or line connection or Internet throughput problem... try increasing the "Server Timeouts", insert a delay or send in blocks of 100 and pause a longer time or a combination of all three. Or try using another ISP of send at OFF-peak hours....
For more info on this subject Click here

Note: While broadcasting emails, all other functions of the program will cease to work--to prevent errors during the broadcast process.

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The same problem with wrong "User Name and Password" and the log file will display: Authentication failed. And if your mail server does not requires "Authentication" and you have "check" it--the log file will display: Authentication mode is not supported.
See (below)  Log File Info for more email-log file report.

Note: Authentication, some mail server requires it and some don't, check it-up with your ISPs or System Admin if you are not sure.

Sender "From:" and "Reply To:"
Important: If you have entered the wrong or incorrect email address into the FROM: or REPLY TO: field--your ISP may prevent you from sending out messages or if they can be sent-out, recipients may not receive them.

Important: Some mail server will automatically "Reject/Bounce" or simply accept and delete you email if you have an erroneous email address or using ISP A email account and login with ISP B account.

For more info on the subject of erroneous
"From or Reply To:" Click here
 

Important: Some mail server may not accept a "From: or Reply To:" email address using different ISPs account, example: using ISP A email account and login using ISP B account to send mails.

Tips: Ensure that the correct entry so that your recipients can reply to your messages and prevent ISPs from blocking your mails.

Read me: Using a dial-up 56.6 line may send more than 850 TEXT messages (5 Kb file size) in ideal condition and more than 420 HTML messages (25 Kb file size) was "clocked" being delivered to an ISP mail server. And above 7,200 TEXT messages (5 Kb file size) and more than 4,000 HTML messages (25 Kb file size) was "clocked" delivered to an ISP mail server with a 128 Kbps ISDN connection.

Read me: Broadcasting speed varies greatly from one extreme to another--it depends on your connection throughput from a 28.8 dial-up, ISDN or ADSL, Internet and mail server throughput and file size of the TEXT or HTML message is being sent. Having a 512 kbps broadband connection does not mean having access to the same up-load speed to the mail server or the connection--throughput--depends on how many machine are connected to it within your neighborhood. ISPs may also limit your access to their mail server by time or quantity of mails sent.

Note: The freeware version of MailsBroadcast can only send to the first 100 email addresses per list.

Message Manager

How to insert an image or photo into
your HTML message for broadcasting?

The TEXT message word processor auto word-wrap at 78 characters, "hit carriage return" at 65 characters per line so that your recipients don't have to scroll "left and right" reading your message.

Page Break in your TEXT message?
The "Message Manager word processor" TEXT message page break will not "show-up" in your recipient mail reader, it will flow continuously like any normal text email message.

Tip: You can use any word processing program, for example: Windows WordPad or Notepad set to 65 characters per line to create messages, save as text.txt and then import it into the TEXT message manager for editing before broadcasting it.

Q. Is it better to send HTML email or plain TEXT?
Q. How do I track my email recipients click through rate?
Q. What's the function of the mailto: command?
Q. How to send emails with auto pop-up windows?
Q. Can I use my PCs as an email server and bypass my ISP?
Q. Why recipients don't get my messages immediately?
Q. Can I use my PCs as a mail server and bypass my ISP server?
A. Yes! Freeware is available and easy to set-up.

For more info on questions like these... Click here

Creating HTML Message
This is a highly complex and advance HTML word processor program from TX Text Control www.textcontrol.com

Important: If you have problem using the TX Text Control word processor, please go to their website www.textcontrol.com forum

Read me: Speed of broadcasting HTML messages will be much slower because HTML files are generally larger in size compared to TEXT messages. For more info on this subject Click here

Tip: The HTML word processor although complex is pretty simple to master after getting used to it--the most important part is to test send HTML messages back to yourself--to ensure that it is exactly what you want your recipients to see.

Tip: Composing HTML text are automatically word wrap and recipients do not need to scroll "left and right" to read the message, unless you are using "tables" with fix length.

Important: The TX Text Control word processor program cannot process nested tables--it means that you cannot have a table within a table (a table inside a table).

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Notes: The MailsBroadcast word processor program spell check utility utilize components and resources of the Microsoft Office Word processor--if it is not installed in your computer--then the spell check will not be operational.

Notes: After you have imported or inserted an image/photo into the HTML word processor, it is save into a "Temp" image file and when you open the message--you may not be able to see the image/photo--but can be seen by using the right click menu to preview it at "Broadcast Manager" before sending.

Tip: It is recommended to include the HTTP:// command, followed by the URL when you hyperlink text to a website.

Important: The TX Text Control word processor does not auto underline the hyperlinked text nor colored it hyperlink blue, however, the formatting will appear correctly underlined and hyperlink in blue when recipient read it with their mail reader. The same thing when you enter an email address, it does not automatically insert the mailto:command you have to do it by using the "Link" tool to insert it, example: mailto:myemail@bi_iiz.com

Tip: You can view your HTML message hyperlink with Windows IE-browser by: "Message Manager" menu, select "Delete Message" and double click or "highlight and hit enter key" to open a HTML.html or TEXT file.

Load Text File button - To import or open an existing TEXT file into the text message manager for editing.

Insert Text button  - To import or input pre-created TEXT into the currently opened text message.

New button - Clear all input in the current message display for new input.

Important: If you click the "NEW" button after creating a TEXT or HTML message without "Save Message" first -- the current message will be lost and non-recoverable.

Page Break in your HTML messages?
HTML message page break will not "show-up" in your recipient mail reader, it will be displayed in a continuously flow like any normal email message.

Tip: If you don't want a want a continuous flow for HTML messages, simply create a page break by inserting a blank table between each page.

Important: For HTML messages
When you select a field to be inserted into a message and if that field is in blue, red or any other color--it will be displayed exactly as in your recipient mail reader--to change the color, simply highlight it and use the TEXT color format tool to change the color.

Previewing a message in the Message Manager
Click on any email addresses (right) to preview.

Important: If your machine resources is low (ie: many running/open program) it may cause "runtime insufficient memory errors" when you click on the email addresses repeatedly and rapidly to preview a message. Turn-off or shut down some unnecessary program by using the "Ctrl, Alt, Delete key" and if the problem persist, reboot your machine--because some program does not return the "resources" back to "Windows" even after you have closed it.

Important: Occasionally, you may face this runtime error 94 Invalid use of null and the program hangs or closes--when a particular "Email List" was selected to preview--that particular email list is corrupted or got corrupted somehow (power failure, etc.). Try this solution: Close the MailsBroadcast Program and open it again, then open the list that is causing the problem, save it with a different name.

How to insert an image
or photo into your HTML message?

First step: You need to input some pictures or photos that you want to broadcast into C:/Program Files/Mailsbroadcast "temp" folder at: C:/Program Files\mailsbroadcast\temp
After you have added the required images or photos....
Next Step
At your Mailsbroadcast "Message Manager" select create a HTML message then click on the "image icon v arrow"
and... Navigate to:
C:/Program Files\mailsbroadcast\temp (folder) and select the image/photo that you wish to input into your message

You have just input an image/photo into your HTML message for broadcasting.

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Important: Your email database is saved in the program under the file name email_list.mdb (Microsoft Access Application) -- it is not password protected -- if you make changes or temper with it--the (Mailsbroadcast) program may not be able to recognize and open the "tempered" database file.

Note: Occasionally, while entering data into an "Email List" and a notification: "The following error has occurred 2147221494 Failed to update data source" --- close the list that you are working on and re-open it again.

Note: Only one email list can be opened at any one time, while creating a "New blank list" with another list being opened--the new blank list will not be displayed--until the opened list is closed first.

Tip: Click on EmailAdd to...

Tip: To edit any data entry, simply click on it or double click on any data to make changes and "Hit enter key" to save.

Tip: To delete a record, simply click on any "row" and "Hit" the delete key or use the delete button.

Important: When you delete anything, there will be no reminder prompt, anything deleted is permanent and cannot be recovered.

Export a list: you can export and save it as TEXT or CSV file.
Exporting to TEXT.txt file--only the email address, FirstName and LastName will be exported. Exporting to CSV file, all data (from 1 to 10) will be exported. The program will automatically create a file name for the database when you export them.

Important: Exporting the same list will overwrite the earlier exported ones residing in the same folder/file, unless you export it to another different folder.

Tip: Exporting your list is the best way to creates a back-up copy of your email lists database which can be re-imported. If you export to CSV format--all data can be re-imported.

Tip: Create a folder with an easy to remember name before exporting your database.

Import a List
You can import email addresses data into an existing list or into a new blank list by using the "New List" button.
1. Select a format
2. Select and load the file by clicking the Load button
3. Click OK to preview and click OK to import

Note: The program uses MS Access database and have no preset  database input limit--the limit is based on specification specified in Microsoft Access Database documentations. And it also depends on your computer processor and its available resources--which can affect the managing of very large database.

Important: The program have no preset limit on the quantity of email allowed to be input into each list but the quantity allowed to be sent, depends on the program version that you are using.

Open a list
Tip: When you click on a list, you can see how many email addresses is in that list.

Important: Deleting a list will be permanent and non-recoverable.

Merge List or Find Duplicates
When you merge 2 list into a new one, the original is not affected, the same function is also used for removing duplicates.

Important: Large database may take some time--depending on your computer processor speed and available resources for the program to complete the required functions.

End of: Program Useful Info

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For information on this subject Click here
 

Log File Info

While broadcasting messages, the "Email Delivery Status" display real-time log info, to view the "Log file", it is in the program directory C:/Program Files/MailsBroadcast at "emailog.txt".

Q? Why are there so many connection errors in the log file--while in session with the mail server?
A. While in session, errors like: disconnection, etc., are due to line drop, server busy, network congestion, etc.

End of: Log File error info

About POP3

POP3 or Post Office Protocol Version 3 is a standard Internet client-server protocol for retrieving Internet mails by an email client--ie: Eudora Mail or Outlook Express etc. communicating with the mail server via port 110 by sending a login UserID, password to authenticate the session, retrieve and delete mails from the mailbox. Some online web-mail services like: Hotmail, AOL, etc. do not provide POP3 access to their mail server.

The Conversation
POP3 mail servers listen for mail requests and forward the emails to the requesting party and the default port on which the POP3 server listens for these requests is 110 and the client login to the server by sending the password for the mail account as clear text.

A POP3 session is created when a remote user connects to a mailbox on the POP3 mail server. The session ends when the remote user disconnects from the POP3 mail server. While in session, no other user can retrieve mail from the mailbox but the account can still receive emails.

APOP authentication is optional with POP3 -- the password itself is never sent to the remote mail server and a RSA MD5 algorithm digest based on the password and a unique value supplied by the mail server during the connection--this digest is sent to the mail server instead of the actual password. Due to the mail server supplied unique value with each connection, APOP authentication ensures that a different digest will be sent each time the user log into the mail server and will reduce the possibility of the password being stolen.

For more information on this subject Click here
 

End of: About POP3

About SMTP

Simple Mail Transport Protocol is a protocol governing electronic mail transmission and reception (RFC 821)

The Conversation
A conversation is established with a SMTP server via port 25 --After the initial connection, the client ie: Eudora Mail, Outlook Express, etc. sends a HELO command followed by the domain name, telling the SMTP server whom it is talking to. The SMTP server may terminate the connection if it does not wish to speak to the specified domain.

If the HELO command is accepted by the remote server, the SMTP client issues a MAIL-FROM command followed by the FROM: address, at this point the SMTP server may terminate the connection if it does not wish to speak to the specified domain.

After the FROM address is accepted, the SMTP client issues a RCPT-TO command followed by the address of the intended recipient--the SMTP server may terminate the connection if it does not wish to speak to the specified address, example: non local.

The SMTP client issues the DATA command to the server and if accepted--it then send the message headers followed by blank line and the message body, file attachment and finally followed by a period to end the message--the SMTP server acknowledges receipt--and the SMTP client send a QUIT command and terminate the conversation.

For more information on this subject Click here

End of: About SMTP

RFC-822 message structure

Email messages are text files formatted to specifications outlined in RFC (Request For Comment) documents, that describe in detail how messages should be formatted and how systems should communicate with each other by following these guidelines.

An email message has the following parts:
RFC-822 Message Header and Message Data

RFC-822 Message Header is the first part all email messages, it specify the many options of the message and includes the subject line and headers are not required to be placed in any particular order. A MIME formatted message may contain many parts and each part may contain its own header and in the message data section.

Here is an example of a Message Header:

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Reply-To: "Service" <service@bounce.mailmanager.com>

From: "Tony" <service@bounce.mailmanager.com>

To: "Wendy" <support@mails.broadcast.com>

CC: "CEO" <c.e.o@mailsbroadcast.com>

Subject: I am getting too many bounce mails.

Date: Mon, 11 Nov 2002 12:38:23 -0400

MIME-Version: 1.0

Content-Type: text/plain; charset="iso-8859-1"

Content-Transfer-Encoding: 7bit

X-Priority: 1

X-MSMail-Priority: Normal

X-Mailer: Microsoft Outlook Express 6.00.2600.0000

X-MimeOLE: Produced By Microsoft MimeOLE

   V6.00.2600.000

I need further information about BounceMail Manager,

please send it to me at: service.@mailsbroadcast.com 

Thank you :)

Tony

mailsbroadcast.com

http://www.mailsbroadcast.com

. <<<This period indicates the end of the message.

This is a multi-part message in MIME format.

------=_NextPart_000_0051_01BD9B7E.F01FEA90

Content-Type: text/plain;charset="iso-8859-1"

Content-Transfer-Encoding: quoted-printable

Message text.

--

Tony

BounceMailmanager.com

http://www.bouncemailmanager.com

------=_NextPart_000_0051_01BD9B7E.F01FEA90

Content-Type: image/gif;name="welcome.gif"

Content-Transfer-Encoding: base64

Content-Disposition: attachment;filename="welcome.gif"

R0lBOClhAwALAKEVVN////6VVNUaGgFFFCH5BA

EAAAAALAAAAAADAAsAAAYJhH6tauygkFSFACs=

------=_NextPart_000_0083_01CF9B5S.B01ZWA70--

. <<<This period indicates the end of the message.

For more information on this subject Click here

End of: RFC822 Message structure

Mail Servers Protocol

The most common protocols used by mail server to communicate with the Internet are SMTP, POP3 and IMAP4 to (send) receive email messages and distribute and them into different recipient unique mailbox.

Mail servers receive messages via SMTP and email readers must send email to a mail server using it. Mail servers using POP3 or IMAP4 to send messages, likewise; mail readers must use it to receive messages from the mail servers.

SMTP (Simple Mail Transport Protocol); for sending and receiving email messages

POP3 (Post Office Protocol Version 3); for delivering and retrieving email messages to mail readers, example: MS Outlook, Eudora, etc.

IMAP4 (Internet Message Access Protocol Version 4); for delivering messages to mail readers or to preview and retrieve emails from mail servers.

For more information on this subject Click here

End of: Mail Servers Protocol

About Port Number

Port number, are numbers between 1 and 65535 that identifies to the receiving computer what function you want to perform and emails are delivered by the client (sender) establishing a TCP connection to port 25 of the (recipient) mail server.

For more information on this subject Click here

End of: About Port Number

System Requirements

MailsBroadcast is a 32-bit application and runs under Windows 98SE, ME, 2000, XP, NT4 with sufficient RAM, CPU resources and Internet connection.

MailsBroadcast Ver 1.0 and it's supporting files requires approximately 6 MB of storage space and additional space as database entry increases.

End of: System Requirements

Registration

Select >Help..................................................... 
and click >Registration

To purchase a license copy of MailsBroadcast - it is not necessary to download another copy of the edition that you have installed.

Upon registration, a license code will be given to activate the program and with the license key code, select >Help  >Registration and enter the code, close and restart the program.

For registration and payment information click here> Purchase
Or click here> contact us
 

End of: Registration Info

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Disclaimer

MailsBroadcast dotcom disclaims any liability for indirect, direct, special, incidental, consequential, or any other damages believed to have been caused by the use of MailsBroadcast or any files derived from its use.

Copyright notice

MailsBroadcast and its associated documentation are copyright ©2000-2003 MailsBroadcast dotcom. All rights reserved. This software and its documentation is owned by MailsBroadcast dotcom and protected by International copyright statutes.

Use of MailsBroadcast implied consent that this notice is a legal agreement between the purchaser/user of the MailsBroadcast software and MailsBroadcast dotcom

Reproduction of this software or its documentation, without the express written consent of the owner is prohibited, other than as described below.

Purchasing an authorized copy of MailsBroadcast in any medium constitutes possession of a single license for use of one copy of the program by one person at a time--meaning that the licensee has the right:

• To install a copy of the software on each of those computers reserved for the licensee's own use, as long as not more than one person uses the software at the same time.
   
• To make copies of the software for normal backup purposes only.
   
• Running only one copy of the software at any one time for each license purchased, in a network environment.

Important: Copyright and trademark products referred to in this "Help Document" are listed here. Others being referred to, for example: Yahoo, but not listed here, are copyright and trademarks of their respective owners. AOL is a trademark of American Online, Ltd., ACT! is a registered trademark of the Symantec Corporation, dBase & Paradox are registered trademarks of INPRISE Corporation, Dream Weaver - trademarks of Macromedia Inc., Eudora is a registered trademark of Qualcomm Ltd., FileMaker Pro is a trademark of FileMaker, Ltd., Goldmine is a registered trademark of Goldmine Software Corporation,  Hotmail, Access, Excel, Microsoft, Outlook, Outlook Express, Visual FoxPro, Visual Basic, Visual Studio, Windows  95, 98, ME, 2000, NT, WordPad, Notepad and XP are registered trademarks of Microsoft Corporation, Maximizer is a registered trademark of Multiactive Software Ltd., Netscape is a registered trademark of Netscape Communications Corporation.

MailsBroadcast the License

MailsBroadcast is a shareware
This means:
All Copyright to MailsBroadcast is exclusively owned by MailsBroadcast dotcom - Anyone may use this software during the trial period. MailsBroadcast may be freely distributed, provided that it is not modified, no fees charged for the distribution and notifying MailsBroadcast dotcom

The unregistered shareware version of MailsBroadcast will not expire. The only difference between a registered and an unregistered version is that; only 100 email messages can be sent per email list.

A registered software user is granted a non-exclusive license to use it on one computer (a single CPU) for any legal purpose and may not be rented or leased, but may permanently transfer it-if the person receiving it agrees to terms of this license. If the software is an update, the transfer must include the update and all previous versions.

MailsBroadcast is distributed *As Is*and no warranty of any kind is expressed or implied--you use it at your own risk. MailsBroadcast dotcom will not be liable for data loss, damages, loss of profits or any other kind of loss while using or misusing this software.

You may not use, copy, emulate, clone, rent, lease, sell, modify, decompile, disassemble, reverse engineer, or transfer the licensed software program or any subset of the license software program except as provided for in this agreement. Any such unauthorized use shall result in an immediate and automatic termination of this license and may result in criminal and/or civil prosecution.

All rights not expressly granted here are reserved by MailsBroadcast dotcom - Installing and using MailsBroadcast signifies acceptance of these terms and conditions of the license.
If you do not agree with the terms of this license you must remove MailsBroadcast files from your storage and cease to use the product.

Copyright ©2000 MailsBroadcast dotcom - All rights reserved.